With 15 to 40 clients, holding it all in your head is impossible. Hermes remembers each one: the history, the promises, the past sessions, the payments. You open WhatsApp and you are ready to work. And the memory lives on a server you own in the EU, so it cannot be lost.
Not the big problems, but the small leaks of time, attention and trust that add up to a few hours over a week.
You open your notes, scroll the thread to recall what you agreed last time, what you said you would check, where you left off. Over a week that is an hour or more that nobody pays for.
Hermes opens the brief in one line: where you left off, what you agreed, what to watch for.
Right after a session you have no energy for it. An hour later it has faded. A day later it is too late. The careful ones write it down; everyone else carries a low hum of should have noted that.
Dictate a couple of minutes on WhatsApp right after the session and Hermes turns it into a structured note and remembers it.
Commitments pile up: an article, an exercise, a recommendation, a contact. Some get forgotten, some surface late, and it feels awkward to ask the client to remind you.
Hermes keeps a list of promises with deadlines and reminds you at the right moment.
Packages, one-offs, instalments, reschedules. Once a month you sit down and work out who has paid for what and who is due to renew.
Hermes tracks the packages and warns you herself: Anna has one session left of ten, time to offer a renewal.
Five minutes before the call you message Hermes on WhatsApp: “Where are we with Michael?”. She answers in three seconds:
Brief: career move into product management. Currently at the offer stage but hesitant.
Last time: agreed to speak with two product managers he knows before this session, to sanity-check the move.
Ask first: did the calls happen, what did he hear.
Ready in 30 seconds. No scrolling through threads.
While it is fresh, you dictate 90 seconds on WhatsApp: what came up, the key insight, what you agreed for next time. Hermes turns it into a structured note, saves it to the client record, and sets deadlines on the promises.
note written · promises in the tracker · client record updated
Hermes messages you herself: “Michael promised to speak with the product managers by Tuesday. The deadline is tomorrow. Remind him?”. One tap and you send a light “Michael, how did the calls go?”, then go back to work.
You ask: “Who is due for a renewal?”. Hermes shows you two clients with one session left, one with two. She offers draft messages in your voice. You edit and send. Fifteen minutes instead of an hour and a half.
The brief, session history, agreements, promises, payments. All in one place, updated as you go. No spreadsheets or scattered notes to keep.
A ready brief before the session: where you left off, what to ask, what to watch for. Not a template, but this specific client.
Dictate by voice or a short text and Hermes turns it into a structured note and remembers it. A year on, you can see how the client moved through their path.
A tracker of promises with deadlines. Hermes reminds you at the right moment. Trust builds on the small things: said I would send it, sent it.
Stored on a dedicated server hosted in the EU, so the data stays under EU rules.
The history of your clients is yours. Leave, and you take the whole server.
A ready server after sign-up. We set it up around your practice.
One plan. No setup fee and no hidden tiers. Paid upfront, monthly.
Try it for 14 days. If Hermes is not worth it, ask for your money back, no hassle. The server with your data stays yours either way.
It is the part of a practice that runs on memory. Hermes remembers every client: the brief, the session history, the promises and the payments. She gives you a brief before each session, turns your post-session dictation into a structured note, and reminds you before a promise or a renewal comes due. She works in your browser and on WhatsApp, on a server you own in the EU.
ChatGPT answers each request fresh and forgets the context between sessions, so it never knows your clients. Hermes runs off memory that lives on your server: she already knows each client's history, what you agreed and what is still open, so she prepares you for the real session rather than a blank page.
On a server you own, hosted in the EU, so the data stays under EU rules. intakto keeps no copies. The history of every client is yours; if you leave, you take the whole server, including all the notes and records, with you.
One plan, 29 euro a month, with a 14-day money-back guarantee. There are no tiers and no setup fee. See the pricing page for the full breakdown.
Five minutes to set up, and your assistant starts remembering every client: the history, the promises, the payments. A 14-day guarantee, and the server with your data stays yours.